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Privacy Policy

1  Privacy Policy

Deutsche Bank AG, Canada Branch, and Deutsche Bank Securities Limited (collectively, “DB Canada”, “we”, “us” or “our”) care about protecting the personal information entrusted to us. This policy describes how we collect, use, disclose and protect personal information. Personal information means information about an identifiable individual to which privacy and data protection legislation in Canada applies and as may be more particularly defined or limited by that legislation.

2  Personal Information We Collect

DB Canada and our agents and representatives collect personal information, from you, the corporate or institutional client you represent, and others. Collection occurs, for instance, through new client applications and supporting information. In connection with our account opening process, we may also collect personal information from references you provide and from other branches or affiliates of DB Canada with whom you have dealt and through social media. We also collect personal information about your transactions and interactions with us.

Personal information we might collect includes the following:

  • Name, address, telephone number, and other contact information.
  • Account balance and transaction information.
  • Social Insurance Numbers.
  • Date of birth, occupation and citizenship information.
  • Personal identification such as passport information, driver’s license number, or birth certificate.
  • Information about third party beneficiaries of our clients’ or prospective client’s accounts, such as name, address and occupation.
  • Information about your past dealings and accounts with us or our international branches and affiliates, including, for example, account application rejections, account terminations, suspicious financial activity reports, and other information material to financial risk assessment and fraud prevention.
  • Credit reports.
  • Such other information as we may collect with your consent or as permitted or required by law.

3  Uses of Personal Information

DB Canada uses personal information for the following purposes.

  • Evaluating your account application and establishing your continuing eligibility for our products and services.
  • To manage risk, detect and prevent fraud, to meet the requirements of anti-money laundering and terrorist financing laws and regulations and other legal, regulatory and industry self-regulatory requirements. These purposes may lead us to (among other measures):
    - establish and verify your identity, and check it against money laundering, terrorist financing or similar watch lists 
      established by regulatory agencies or similar bodies in Canada and internationally,
    - check and evaluate prospective clients’ and business principals’ past dealings or accounts with us or our international 
      branches and affiliates, including, for example, information about account application rejections, account terminations,
      suspicious financial activity reports and other information material to financial risk assessment  and fraud prevention,
    - generally using your personal information to protect you and us from fraud and error.
  •  Administering your account and the products and services requested by you, or by the business or other entity you represent.
  • Complying with legal reporting requirements, such as, income tax reporting relating to interest-bearing accounts. Your Social Insurance Number is used for this purpose.
  • Enforcing our rights, and collecting amounts owing to us.
  • Maintaining business records for reasonable periods and to meet legal and regulatory records retention requirements
  • Using personal information in connection with business transactions relating to DB Canada’s business or assets, as further described in the section entitled “Disclosure of Personal Information” below
  • Generally meeting legal, regulatory, industry self-regulatory, insurance, audit and processing requirements
  • Otherwise with your consent, or as permitted or required by law

4  Disclosure of Personal Information

DB Canada discloses personal information as may be permitted or required by law, and in the following circumstances:

  • Services and Transactions. We disclose personal information to fulfill your requests for transactions or services, for instance to other financial institutions or to securities issuers or their transfer agents involved
  • Risk Management within DB Internationally. Certain personal information about clients or prospective clients or their individual representatives (e.g. officers, directors, owners or beneficiaries) may be disclosed to our international affiliates and branches for the purposes of our and their ongoing risk management, fraud detection and prevention and security requirements. This personal information may include names, addresses, birth dates and citizenship information, as well as relevant information about account application rejections or terminations or suspicious financial activity reports or other information material to financial risk assessment and fraud prevention.
  • Business Transactions. Personal information may be used by DB Canada and disclosed to parties connected with the proposed or actual financing, securitization, insuring, sale, assignment or other disposal of all or part of DB Canada or our business or assets, for the purposes of evaluating and/or performing any such proposed transaction. These purposes may include, as examples, permitting those parties to determine whether to proceed or continue with the transaction, and fulfilling reporting, inspection or audit requirements or obligations to those parties. Assignees or successors of DB Canada or our business or assets may use and disclose your personal information for similar purposes as those described in this Privacy Policy.
  • Credit Bureaus. We may, from time to time, provide information about your credit experience with us to a credit bureau or credit reporting agency.
  • General. We may disclose personal information as necessary to meet legal, regulatory and industry self-regulatory requirements. For example, there may be circumstances in which certain account-related information may be required to be disclosed to banking or securities regulatory or self-regulatory bodies, including outside of Canada. We may disclose personal information as necessary to meet insurance, audit, processing and security requirements. We may otherwise disclose personal information with your consent, or as permitted or required by law.

5  Service Providers

Personal information may be transferred to, or collected by, affiliates or third party agents or service providers we engage to provide services on our behalf, including administrative, billing, compliance, reporting, information technology or other processing or custodial services. Some of these entities may be located outside of Canada, including without limitation in the United States, the United Kingdom, Australia, Hong Kong, Japan, Singapore, India, the Philippines and Germany. We take reasonable measures to ensure that your personal information that may be collected, used, disclosed or otherwise processed by these service providers or our affiliates on our behalf is protected and not used or disclosed for purposes other than as directed by DB Canada, subject to legal requirements in foreign jurisdictions applicable to those organizations, for example lawful requirements to disclose personal information to government authorities in those countries. If you wish to access written information about our policies and practices with respect to service providers outside Canada, please consult this Privacy Policy. If you have any questions about the collection, use, disclosure or storage of personal information by a service provider outside Canada on behalf of DB Canada, please contact our Privacy Officer.

6  Your Consent

Consent to the collection, use and disclosure of personal information may be given in various ways. Consent can be express (for example, orally, electronically or on a form you may sign describing the intended uses and disclosures of personal information) or implied (for example, when you provide information necessary for a service you have requested). You may provide your consent in some circumstances where notice has been provided to you about our intentions with respect to your personal information and you have proceeded to obtain our products or services or have not withdrawn your consent for an identified purpose, such as by using an “opt out” option provided, if any. Consent may be given by your authorized representative (such as a legal guardian or a person having a power of attorney). By providing us with your personal information, we will assume that you consent to our collection, use and disclosure of such information for the purposes identified or described in this Privacy Policy, or otherwise at the time of collection.

If you provide us with personal information about another person, we will assume that you have the consent of that individual to enable us to collect, use or disclose their personal information to us as described in this Privacy Policy.

You may withdraw your consent to our collection, use and disclosure of personal information, subject to contractual and legal restrictions and reasonable notice, and provided that any consent you have given for certain purposes (for instance, risk management, fraud prevention and similar legitimate purposes identified in this policy) will be valid for so long as necessary to fulfill those purposes. Note that if you withdraw your consent to certain uses of your personal information, we may no longer be able to provide certain of, or all of, our products or services. Consent cannot be withdrawn in relation to the provision of a credit facility after credit has been granted.

DB Canada generally intends to collect, use and disclose your personal information with your consent, except as permitted or required by law. We may be required or permitted under statute or regulation to collect, use or disclose personal information without your consent, for example to comply with a court order, to comply with local or federal regulations or a legally permitted inquiry by a government agency, or to enforce our rights.

7  Recording of Customer Telephone Calls

We may monitor and/or record your telephone conversations with our representatives for our mutual protection, to ensure that your instructions are carried out, to document DB Canada’s compliance with legal requirements and to ensure that service levels are maintained.

8  Security

We protect your personal information using physical, electronic or procedural security measures appropriate to the sensitivity of the information in our custody or control, which may include safeguards to protect against loss or theft, as well as against unauthorized access, disclosure, copying, use or modification. Authorized employees, agents and mandataries of DB Canada who require access to your personal information in order to fulfill their job requirements will have access to your personal information.

9  Access, Correction and Contacting Us

If you wish to request access to or correction of your personal information in our custody or control, you may write to us at 199 Bay Street, Suite 4700, Toronto, Ontario, M5L 1E9 (or such other address as we substitute), attention: Privacy Officer. Your right to access or correct your personal information is subject to applicable legal restrictions. If you wish to make inquiries or complaints or have other concerns about our personal information practices, you may write to us as described above or telephone us at 416-682-8000.

10  Privacy Policy Changes

This Privacy Policy may be revised from time to time. If we intend to use or disclose personal information for purposes materially different than those described in this policy, we will make reasonable efforts to notify affected individuals, if necessary, including by revising this Privacy Policy. If you are concerned about how your personal information is used, you should contact us as described above to obtain a current copy of this policy. We urge you to request and review this Privacy Policy frequently to obtain the current version. Your continued provision of personal information or use of our services following any changes to this Privacy Policy constitutes your acceptance of any such changes.

Privacy Policy Canada

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Last Update: August 25, 2016
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